if you have questions or comments please contact    Brad@rpfin.org


TO:  Interested Onliners                                                                                                       FROM: CFO  Brad Pendable                                                                                                          

 RE:  Brad's "BEES NEST"  Glossary                                                                               ORIGINATED:  January 2008                 


 Click Here  for other "Ministry Finance" Glossary resources 
Click Here  for  "Personal Finance" Glossary resources


     A to B Report    An abbreviation of the periodic "Actual to Budget" report of the General Purpose Fund

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     ATF, or A)fter T)he F)act  Bookkeeping Process -  This is described in more detail when you Click Here .  But basically it means that you make entries into your older version of QuickBooks (QBs) Pro (via its Deposit and Check processes)  from "After the Fact"  only transactions that appear within your Bank Statement and/or your Credit Card Statement.  In other words, since you process so few checks,  or you make as many purchases as possible via your Credit Cards, you hand-write your checks and you do not print them out via your QBs system.  Be sure you understand the Online Payment process of electronically paying off the weekly Credit Card Statement balance.  Or such checks and deposits go into your QBs system via "After the Fact". Bank Statement information only.  You also do not enter each Credit Card transaction into a QBs Credit Card liability account.  Rather you remotely Online access both your Bank and Credit Card Statements and get such activity into the QBs system from this "ATF or After the Fact"  source.  This way you do not have to go through a Bank/Credit Card reconciliation process.  Since you do this weekly, any of the  unprocessed, or  uncleared,  Bank/Credit Card transactions are normally not that significant. 

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     Bees in Brad's Bonnet
    Editorials -- parallel to the   "For what it is worth - fwi"  section of  www.bcidot.org

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     Bee-Hive  -- Brad's Bee-Hive thrust is to make full use of of this Bee System when you Click Here.

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     Bee-Keepers  ---  Please go Here and read about a proposed Web Based service  (yea - Bee Keepers )   that Jim Bee  proposes for those who are Internet Friendly

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     Bee Perspective    Bees exist to ultimately make the precious honey product.   Our "BEES" purpose is to use the Internet and its tools to provide SmallMins with the needed financial information so that they can be good fiscal stewards and effectively manage such resources.  Terms might include:   The "B" Bee System -- Sweet Honey Bee ---   "Bee" stings  ---  Fresno Bee or the Sacramento Bee  newspapers --- Bees are pollinators of flowering plants, including fruits and vegetables; The Bees minor league baseball team of Salt Lake City, Utah.  

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     Bee Sting -- symbolic of potential problems when you make financial decisions on incomplete information -- like Bank Balance info only. see  Go Here  for more information.

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     BeeTees  (01) ---   This is our term for the Bee Keeper  (whoops --- I intended to say " Bookkeeper")  of a Christ-Centered Entity  that is defined as a Small Ministry that handle $500,000 or less per annum  that is just started or has been around for a time.  In this case the Board Treasurer and the Computer Bookkeeper (Bee Tee)  is the same person.  They usually use  Internet Tools,  or resources,  in managing their personal money matters.   But as a Bee Tee for such a small  Christ-Centered Entity   they often do NOT have any training in accounting for money that has been restricted by donors for Board approved purposes or for money that has been SetASide for a certain purpose by the Board itself.   This is called  "Christian Ministry Fund Accounting"    This volunteer person often does the bulk of their tasks via their Laptop Computer at home or even at work during their free time. 

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      Bees Nest
   A shelter to house a swarm of Bees.  In a general sense, it is an enclosed structure in which some species of honey Bees live and raise their young --- sometimes referred as nests.  A Bee Hive  (typically referred to simply as "nests") is a naturally-occurring structure occupied by honey bee colonies, while domesticated honey bees are kept in man-made Bee Hives;  it is these man-made structures that are most typically referred to as a "Bee Nest" -- a communal living space.

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      Bees WAX  --  None of your beezewax --  or please tend to your own business.  Not very nice way of saying, concentrate your valuable time on your part of the Ministry.

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      BIG PIX   --   an abbreviation for "Big Picture"

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      BRADS  BEES   --   In this effort there are many "Ministry Finance" terms that begin with the letter "B" --- so why not reference all of this effort as "Brad's Nest of Bees".   Or allegorically tie all of this effort in/around what happens with Bees. It seems, interestingly, that Bees are one of God's many special creations.

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      BRAMER, Jim     Click Here
for Jim Bee's Bio, etc. 

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      BOX 
-  Like the  Envelope Spending Control System,  the thrust is that when money comes in it is assigned to a BOX (we also use the term "QBuxBox") or Spending Area,    Basically,  Donor or Board restricted monies (Special Purpose Funds) also go into BOXes, but  the main thrust, as described when you  CLICK HERE,  is that the discretionary operational money (General Purpose Fund) is also placed in prioritized BOXes  with this basic Spending Control  purpose in mind, etc.  Weekly Status and Activity reports are provided for those who need to know.  See CHARTS below.

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     BUX   General reference of BUX is an abbreviate for "bucks" -- or money or dollars. 

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     BUXBOX  (Also QBuxBox when using the QuickBooks (QBs) software)     Equivalent to the Envelope system where you control your spending by placing money is Envelope/BuxBoxes per the Ministry's prioritized  Spending Areas of the Ministry.  Or a disciplined Person uses this system via a Discretionary BuxBox (spend available money as you see fit) or Obligatory BuxBox (assigned money is spent for purposes that have already been agreed to, etc.).  Click Here  for details.

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      BUMBLE BEE  ---  No "bumbling" please,  Meaningful financial reporting is essential to be good stewards.  Such bees are large, hairy insects with a lazy buzz and clumsy, bumbling flight. Many of them are black and yellow, and along with ladybirds and butterflies are perhaps the only insects that almost everyone likes. Please be a good steward of your finances as evidenced by the appropriate money record keeping system.

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      BUZZ about Bees  - ,  Making sweet Honey BEES;  no  Killer Bees; maybe Carpenter, Honey, Bees -

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      CHARTS
   =  Financial reports or meaningful written documents that are used in making money decisions/conclusions as you live within your “Righteously Imposed SPENDING Limits.” Or it includes, within this context, a weekly "Where are we now” and " Where have we been" financial "Status Reports" so we have information for next week's "SPENDING" decisions. Please  Go Here  so you can link to and view samples of  CHARTS.

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      CHECKBOOK  Some Onliners like to simply divide up their Bank balance and money record keeping (Check Books) between that which is Spoken For and that which is Not Spoken For.   Or they have two Check Books and functional accordingly ---  not in any way fancy, but it works since you are not spending money that is already committed, etc.

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      COLONY:  --  Types of our targeted "Small Christ-centered Ministries" --- Churches,  Mission Originations - or the like, Camps or Conference Centers and  Christian Schools or any type or size.

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      COMBS --   Use your imagination, now --- how does any of the following pertain to this Brads Nest of Bees effort?     Middle-aged Worker Bees are responsible for constructing the combs. Using wax secreted from their abdomens, they build the combs downward from the top of the Hive. They attach each comb, which consists of two layers of horizontal, hexagonally shaped cells, to the roof and walls, leaving small passageways along the walls to allow movement between combs. In a typical nest, the combs will have cells for storing honey up top, followed by a layer of pollen-storage cells, and then beneath that the brood cells for workers and, off to one side, drones. Finally, the cells are used for storage, and for housing the brood.

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      COMPASSES  - Again, within nautical context of  this  Website , these are systems, tools, mechanisms, devices that assist you within the path of fiscal righteousness. In our case, it is mostly the appropriate use of applicable
Computer Software and meaningful use of the Internet.

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      COUNTERS -      Of the weekly offerings at a Church

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      DRAFTS  -   Post dated checks --- an example of their use is more fully described when you  Go Here

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      DRONE BEES  --  Use your imagination, now --- how does any of the following pertain to this Brads Nest of Bees effort?  Male bees are the largest bees in the colony. They are generally present only during late spring and summer. The drone's head is much larger than that of either the queen or worker, and its compound eyes meet at the top of its head. Drones have no stinger, pollen baskets, or wax glands. Their main function is to fertilize the virgin queen during her mating flight. Only a small percentage of drones fulfill this function. Drones become sexually mature about twelve days after emerging and die instantly upon mating. They perform no useful work for the hive. However, the presence of a few drones is believed to improve the general morale of the colony during the honey flow.  While drones normally rely on workers for food, they can feed themselves within the hive after they are four days old. Since drones eat three times as much food as workers, an excessive number of drones certainly places an added stress on the colony's food supply. Drones stay in the hive until about eight days old, then begin to take orientation flights. Flight from the hive normally occurs between noon and 4:00 p.m. Drones have never been observed taking food from flowers. When cold weather begins in the fall and the honey flow stops, drones usually are forced out into the cold and left to starve. Queen less colonies, however, allow them to stay in the hive indefinitely

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      Excel Document   -  A computerized spreadsheet with columns and lines that is often used for subsidiary Charts  or financial reporting

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      eFinFax     -----   Please   Click Here  for more details.  But the thrust within this system is to convey,  to all who should know, the full and "complete" information as to your financial status and activities --- or your Bank Balances includes all known purchases or activities.  All too often Bank Balances only provide "incomplete" information, because we have some purchases that were made but not yet entered the system.  This system provides the needed "complete" information.  Terms that apply to such issues are the "incomplete" Cash Basis and the "complete" Accrual Basis" of accounting.  This system primarily involves the following:  01>  Your buy everything possible via the Credit or Debit Card ; 02>  You pay off the Credit Card accounts balances weekly; and 03>  you pay all other known expenditures on a weekly basis.  By doing this you have "complete"  financial information before you.

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      GPFund ---  General Purpose Fund (singular) --  please go to  This LInk  for more details.

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      HIVES
  --  See Bee Hives above

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      HONEY COMBS
  -- A technical definition is a mass of hexagonal wax cells built by honey bees in their nests to contain their larvae and stores of honey and pollen.  Within our context,  please think of them as meaningful written documents  (Charts)  that are used in making money decisions/conclusions as you live within your “Righteously Imposed Spending Limits.” 

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        HONEY and or HOMING BEES
--   Special people who serve a Ministry from their home.  Examples can be found at  Homers  , etc.

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       Internet  Friendly  (or Centric) Generally refers to people who use Online Tools andare at ease in using the Internet for a variety of purposes almost on a daily basis.

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     JIM BEE   --   Jim Bramer (06)  -- another BEE (See  http://www.rpfin.orgexample -- whose picture and bio is found when you click  Here

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      ONLINE PAYMENTS - Pay Credit Card Balance weekly via Online Payments;  or Pay available bills in this manner

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      PROOFS   ---       As explained when you  Click  Here ,  these are processes within the QBs system whereby one financial report areas MUST agree with others.  The overall objective is to be able to double check on yourself.

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       SPFunds  ---   Special Purpose Funds (plural) --- please go to  This Link   for more details.

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      SPOKEN FOR  --  Means that you have already decided how you are going to spend this money, etc. 

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      STAFFERS  ----  Non employees such as Clergy and Out-sourced folk as described in detail when you  Go Here. 

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      UNSPOKEN FOR OR NOT SPOKEN FOR -- Means money that is available for you to determine how to spend -- it is not already committed

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UPDATED LAST:    June 01, 2013

                                                                                                                     Fresno, California
                                                                                 Please contact Brad Pendable by Email at   Brad@rpfin.org  

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